RULES & ELIGIBILITY

Before entering to Kyiv International Advertising Festival competition read the rules and conditions. By entering the festival, entrants agree to be bound, and abide, by the rules. 

1. Kyiv International Advertising Festival is organized by the NGO All-Ukrainian Advertising Coalition together with LLC Advertising Coalition, Enterprise Advertising Coalition and LLC KIAF.
2. Kyiv International Advertising Festival is open to all parties, organizations, individual creators involved in advertising, production, media, PR, design and creative industries throughout the world, including advertisers, media companies etc. 
   The festival is international, entries are accepted from participants from any country in the world, EXCEPT the aggressor countries. 
3. All submitted entries must demonstrate works by the original fresh creative ideas and their solutions.
   Entries that have been created, aired, launched or run during January 2024 – April 2025 incl. are accepted for participation in the competition program of Kyiv International Advertising Festival. 
   Concept and open-brief works which have not been launched are not accepted for participation.
4. The entries that were entered last year to the KIAF 2024 can be submitted only to other contests/categories of of the current KIAF contest program in 2025. 
5. In the case, when different entrants want submit the same entry in the same category, only one entrant may submit an entry within a category, i.e. either the agency or the production company may enter a piece that both parties have worked on, but not both. One entry/campaign may be submitted into the different categories.
6. You have permission to enter your entries from the commissioning clients/brand-owning companies. We may request proof of this permission at any time and contact the client related to any entry at the request of the Jury at any time during the voting process.
7. The entry has been submitted exactly as published/aired/released.
8. The entry is not speculative advertising, and has not been banned or withdrawn from airing.
9. A senior officer (CD, CEO or Chairman) from your company has given permission for entries to be entered.
10. The entry (incl. all materials) must be understood in English.
11. The entrant is not based in or residing in the aggressor countries. And the entry is not in relation to a project or client based in the aggressor countries.
12. All entry materials and documentation must be submitted till the deadline. Payment must be received until 10 May 2025.
13. By uploading and submitting entries to the competition online, entrants undertake to pay entry fees. Failing to pay the invoice does not automatically imply cancellation of the entry registration.
    All entries submitted to the competition will be judged, and the payment of fees will be due, unless the entries are withdrawn, in writing, before 1 May 2025. Entries cannot be cancelled or removed from the competition after 1 May 2025.
    You understand that, if you withdraw your entry after 1 May 2025 you will not receive a refund, and payment for enteries should be done in any case.
    If you wish to withdraw your entry, you must notify us by email to festival@vrk.org.ua, project@vrk.org.ua.
14. In the case that additional information of the campaign becomes available after you have submitted your entry, the festival organizers will accept updated and additional information relating to the results section only up to 1 May 2025.
15. By making an entry and paying the entry fee in full, the entrant confirms that they have the legal right to enter the festival on the terms of these rules. You guarantee abidance by copyright (legal use of music, photos, texts, etc.) and agrees to settle all possible disputes on this issue with third parties by self-acting.
16. In order to promote the festival, the organizers may screen, publish or reproduce all materials submitted to the site for purposes of promoting the festival.
17. If you’re unable to meet all the requirements on this list, your entry may be ineligible for the KIAF 2025. Failure to meet all of these requirements could see your entry being disqualified or withdrawn without a refund.

ENTRY SUBMISSION RULES

1. All entry forms must be completed online at https://creative-stories.com.ua/.
2. Entry is a filled-in online form with correctly uploaded materials according to technical requirements of the festival.
3. All entries must be compliant with these rules, technical requirements, and must have been launched to the public (published/aired/released).
4. Entries forming a campaign (or series) of several works must be submitted as a series/campaign of entries. Each entry in the series is paid separately.
5. Entries must be formed in English. The entry materials (video, image, sound video, case film) should be submitted in English.
   All materials must be submitted for judging exactly as published, aired or implemented and may not be modified for awards entry. However, files that are not originally in English should be translated: 
   - English translation in the footnote of image,
   - English subtitle for the video.
6. All judging materials will be shown to the jury in digital format. Please make sure that any material provided can be easily understood and shown to the jury.
7. Confidentiality of judging: Entry should not include an agency’s name or logo anywhere in the entry form or creative materials with the exception of self-promotion. The jury shouldn’t know whose entry they judge.
8. Please carefully check your account details. Organizing team uses personal data to contact you and to process the entry submissions.
   Entrant name field is duplicated on the website and used for the production of diplomas/awards/Award Ceremony. Please fill in the name of the agency/company without quotation marks, parentheses and ownership type.
   Please carefully check and re-check the credits and materials you have entered. These credits and materials will be published on our website exactly as you have typed them.